Privacy Policy

Privacy Policy – Pointers Club

At Pointers, we are committed to protecting your privacy. We only collect and store information necessary for the administration and safe management of the classes you or your child attend at our club. We do not share your personal data with third parties outside of our trusted systems for class and account management.

What Information Do We Collect?

We collect the following personal details for members and/or their parents or guardians:

  • Full name
  • Address
  • Contact telephone number(s)
  • Email address
  • Date of birth and gender (for members)
  • Relevant medical information required for coaches to ensure participant safety

Who Collects This Information?

Personal data is collected and managed by:

  • Pointers Club
  • ClassForKids (our booking and class management platform)

Both act as data controllers and are responsible for handling and storing the information securely.

How Is the Information Collected?

We collect personal data when you book a trial class or enrol in our club activities. This data allows us to:

  • Notify coaches of attendees
  • Contact you regarding enrolment
  • Set up a secure member profile
  • Manage communication about your classes, payments, or emergencies

Why Do We Collect This Information?

We are required to collect certain data to:

  • Comply with safeguarding and fire safety procedures
  • Ensure members can safely participate based on medical information provided
  • Accurately track class attendance and payments
  • Contact parents/guardians in case of emergencies, schedule changes, or cancellations

How Is Your Information Used?

Your personal data may be used to:

  • Register and manage class bookings
  • Provide important updates about your classes or the Club
  • Share relevant offers or class discounts (with consent)
  • Fulfil any contractual obligations entered into by you and Pointers

Who Will Your Data Be Shared With?

We do not share your personal data with external third parties. Information is only shared with systems directly used to manage your account and class enrolments, such as ClassForKids.

Your Rights Under GDPR

Under the General Data Protection Regulation (GDPR), you have the following rights:

  • To request a copy of the personal data we hold about you
  • To have any incorrect or outdated personal data corrected
  • To request deletion of your personal data when it is no longer required
  • To withdraw or restrict your consent at any time
  • To request transfer of your data to another data controller (data portability)
  • To request a restriction on processing if there is a dispute over accuracy or usage
  • To object to how your personal data is being processed
  • To lodge a complaint with the Information Commissioner’s Office (ICO)

Contact Us

To exercise your rights or raise a concern, please contact our Data Protection Officer:

Aidan Booker

Email: info@pointersclub.co.uk

Updated 25th July 2025