Terms & Conditions

Pointers Gymnastics and Trampoline Club

ClassForKids Booking Terms & Conditions

These Terms & Conditions should be read in conjunction with the Pointers Gymnastics and Trampoline Club Policies, Procedures & Safeguarding Handbook, available on our website. By completing your booking, you agree to the following Terms & Conditions.

1. Membership

  • All participants must hold a current annual club membership where applicable.
  • The annual membership fee is non-refundable and includes the club's insurance contribution.

2. Payments

  • Recreational, Advanced Recreational, Youth, Combined, Display Team and Squad classes are paid by monthly subscription through ClassForKids.
  • Monthly subscription payments are instalments spread across the club year and are not a payment for the sessions attended within that calendar month.
  • Preschool classes are paid on a termly basis. Payment must be received before the start of each term to secure your child's place.
  • Class fees are calculated using the number of sessions running during each payment period, with all known closures already excluded.
  • Payments must be made by the due date to secure and maintain your child's place.

3. Missed Classes

  • Refunds, credits or replacement classes cannot be offered for sessions missed due to illness, holidays or other personal reasons.
  • If a class is cancelled by Pointers Gymnastics and Trampoline Club, an alternative session, credit or refund will be offered where appropriate.

4. Club Closures

  • The club closes over the Christmas period and on any pre-planned dates published within the club calendar.
  • These closures have already been taken into account when calculating class fees.
  • In exceptional circumstances beyond the club's control, classes may need to be cancelled, relocated or rearranged.

5. Equipment & Unforeseen Circumstances

  • Occasionally, equipment inspections, essential repairs, venue issues or other unforeseen circumstances beyond the club's control may affect the activities we are able to offer.
  • Wherever possible, suitable alternative activities or coaching will be provided.
  • Where an alternative cannot reasonably be provided, the club will determine whether a replacement session, credit or refund is appropriate.

6. Arrival and Collection

  • Parents and carers remain responsible for their child until they have been registered by a coach at the start of the class.
  • Children must be collected promptly at the end of their session.
  • Please inform the club if someone different will be collecting your child.

7. Clothing and Jewellery

  • Participants must wear suitable sports clothing appropriate for gymnastics and trampolining.
  • Long hair must be tied back securely.
  • All jewellery must be removed before participating. Newly pierced earrings should be covered with tape applied by the parent or carer where permitted.
  • Socks should not be worn on gymnastics equipment unless instructed by a coach.

8. Medical Information

  • Parents and carers must provide accurate medical information and emergency contact details when booking.
  • It is your responsibility to ensure these details remain up to date.
  • Any changes to medical conditions, medication, allergies or emergency contact details must be reported to the club as soon as possible.

9. Behaviour

  • We expect all gymnasts, parents, carers and spectators to behave respectfully towards coaches, volunteers and fellow members.
  • Bullying, abusive language, threatening behaviour or repeated disregard for club rules may result in suspension or removal from the club.

10. Photography and Social Media

  • Photography and filming are only permitted in accordance with the club's Photography Policy.
  • Images or videos may only be used by the club for promotional purposes where the appropriate consent has been provided.

11. Health and Safety

  • All participants must follow the instructions of coaches and club staff at all times.
  • Parents and spectators must not enter the training area unless invited by a member of staff.
  • The club reserves the right to refuse participation where it believes it would be unsafe for a gymnast to take part.

12. Class Changes

  • As gymnasts develop, they may be invited to move to another class based on their age, ability and coach assessment.
  • Parents will always be contacted before any class move takes place.

13. Changes to Fees

  • Class fees and membership charges are reviewed annually.
  • Parents will be given reasonable notice of any changes before they take effect.

14. Cancelling Your Place

  • If you wish to cancel your child's place, two full week's written notice must be given by email before your next payment date.
  • Monthly subscriptions will continue throughout the notice period.
  • Preschool termly bookings are non-refundable once the term has started, except where required by law.
  • Failure to provide the required notice may result in the final month's subscription remaining payable.

15. Club Policies

By completing your booking, you confirm that you have read and agree to abide by the club's Policies, Procedures & Safeguarding Handbook. These policies form part of these Terms & Conditions.

The club reserves the right to amend these Terms & Conditions where necessary. Parents will be notified of any significant changes.

16. Parent Declaration

By completing this booking, I confirm that:

  • The information I have provided is accurate and complete.
  • I will notify Pointers Gymnastics and Trampoline Club promptly of any changes to my child's personal details, medical information or emergency contact details.
  • I understand that participation in gymnastics and trampolining involves an element of inherent risk. Pointers Gymnastics and Trampoline Club takes all reasonable steps to provide a safe environment through qualified coaching, appropriate equipment, regular risk assessments and safe working practices.
  • I agree that my child will follow the instructions of the coaches and club staff at all times.
  • I have read and agree to these Terms & Conditions and understand that they should be read alongside the Pointers Gymnastics and Trampoline Club Policies, Procedures & Safeguarding Handbook.
  • I understand that failure to comply with the club's Terms & Conditions or Policies may result in my child's membership being reviewed or withdrawn where appropriate.
  • By selecting the acceptance box during the booking process, I confirm that I have read, understood and agree to these Terms & Conditions.

Version: 3.0

Updated: 29th July 2026

Review Date: September 2027